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Download the Club Support Funding Spreadsheet here

Fill out the Club Support Funding Application here

You can see an example of Supporting Documentation here. Please submit in PDF format.

Funding Dates and Process

Club Funding Process

Each fiscal year the ASUN Department of Clubs & Organizations is allotted a fixed amount of money that can be given out to student groups in the form of Club Funding. In order to provide for transparent, responsible, and efficient allocation of Club Funding, the Department is require follow a set process when reviewing and approving requests. There are two parts that are required for a club to receive funding:

Funding Applications- A complete funding application includes an event budget, supporting documents for each request item, as well as an annual budget for the requesting club or organization. Links to these materials are found at the bottom of this page.
Funding Hearing- The actual public meeting at which the Club Commission approves/denies each individual request.

Common Mistakes

If any of the three major components of a funding application (the event budget, supporting documents, or annual budget) have not been submitted by the set deadline, the request will be considered automatically declined.
A requesting club must have both their president and treasurer in attendance at the funding hearing to be approved for a request.

Dates & Deadlines

The fiscal year is divided into FIVE hearings where you will need to present all your requests for anything you will need during the designated five terms: Summer 1, Fall 1, Fall 2, Spring 1, and Spring 2. Budget Hearings will be held on a Saturday, and the actual money allocations will take place the following Monday. Bellow are the deadline for our current fiscal year.

Funding hearings are required to follow Nevada Open Meeting Law. Therefore, agendas for Funding Hearings will be posted on the ASUN Website the Tuesday before each meeting.

Summer I Funding

Applications Due: August 11, 2012 by 5:00 pm
Funding Hearing: August 29, 2012
Funding Period: August 27, 2012 - September 24, 2012

Fall I Funding

Applications Due: September 8, 2012 by 5:00 pm
Funding Hearing: September 22, 2012
Funding Period: September 24, 2012 - November 19, 2012

Fall II Funding

Applications Due: November 3, 2012 by 5:00 pm
Funding Hearing: November 17,2012
Funding Period: November 19, 2012 - February 18, 2013

Spring I Funding

Applications Due: February 2, 2013 by 5:00 pm
Funding Hearing: February 16, 2013
Funding Period: February 18, 2013 - April 8, 2013

Spring II Funding

Applications Due: March 16, 2013 by 5:00 pm
Funding Hearing: April 6, 2013
Funding Period: April 8, 2013 - August 16, 2013

The Purpose of Club Funding

The purpose of Club Support Funding is to assist ASUN recognized student groups in developing events and activities for students on campus, enriching leadership and learning opportunities, as well as providing support for club infrastructure. Each funding request is evaluated on it's ability to responsibly and efficiently serve students. This includes, but is not limited to:

On-campus programming which appeals to all students.
Club autonomy
Promotion of academic, service, professional, cultural, athletic and leadership development.

It is important to note that departmental funding is meant to be supplementary in nature, and should not be a club’s sole form of fundraising. The commission will consider this when making decisions about funding requests.

Funding Policies

The Tier System

Because of the diverse club population on campus, the tier system was created to help standardize how the Club Commission approaches honoring each club's funds request. Requests are divided into three tiers based on the audience served by the funds, the location of the event being funded and the nature of the items to be purchased.

Tier 1 Funding

The Tier 1 is for requests to fund on campus programming activities and events by clubs and organizations. To qualify for this tier, events must be open to all undergraduate students of the University. All events must be actively marketed to students outside the organization's standard demographic.

Funding cap: $4,000 per semester
You must RAISE 25% of your total event budget (Ex: Your event costs in total $1,000.00. You will be expected to provide evidence that your club has raised $250 of that $1,000)
On campus programming
Open to all students
If students are charging a cover for the program the Clubs and Organization Board is entitled to implement a stipulation that student tickets are discounted by a minimum of one (1) dollar or up to 20 percent (20%) of the base fee
Event must be actively marketed to students outside of the organization’s standard demographic
This tier is not eligible for emergency funding.

Tier 2 Funding

Tier 2 is for requests to fund direct expenses related to events that enrich leadership, academic, professional and athletic development. Items qualifying should be consumable in nature. This tier, for simplification purposes, has been further divided into two sub-tiers (Tier 2a and Tier 2b). Though organizations may choose to utilize whichever tier is in the best interest of the club, the combination of these two sub-tiers is capped at $2000 /fiscal year.

Funding cap: $2,000/fiscal year
You must RAISE 25% of your total event budget (Ex: Your event costs in total $1,000.00. You will be expected to provide evidence that your club has raised $250 of that $1,000)
This tier can also encompass materials that will be used at conferences and competitions, like registration and travel ( i.e. gas, flight, rental fee)
Emergency funding cannot exceed $500, in the instance that a club applies for such funding there must be proof that the emergency is legitimate and not poor planning.
NO: lodging, food, alcohol.

Tier 2a

Tier 2a is for requests that fund expenses related to travel to and from events. Travel paid for under this tier must in some way enrich leadership, academic, professional or athletic development and may include, but are not limited to: travel to and from and registration for conferences, competitions or seminars.

Tier 2b

Tier 2b is for requests that fund on-campus events, which do not actively involve the greater student population but enrich leadership, academic, professional or athletic development for the standard demographic of the organization. Items qualifying may include, but are not limited to: expenses related to on-campus speakers that are attended primarily by the club's standard demographic.

Tier 3 Funding

Tier 3 is for requests to fund the purchase of items that will assist in building club infrastructure, recruit and retain members, or provide for general program or member development. Items funded may include, but are not limited to, materials and service fees for retreats, banquets and awards receptions, promotional items, and general supplies.

Funding cap: $700 per year
Food and beverages will only be funded for open recruitment events once per semester. Clubs may not request funds for food for weekly meetings.
Emergency funding cannot exceed $300, in the instance that a club applies for such funding there must be proof that the emergency is legitimate and not poor planning.

The “NO” List

Below are things that this body will absolutely not fund:

Alcohol
Lodging
Weapons or Firearm Ammunition
Direct donations or contributions (A service or product must be rendered for all monies disseminated)
Retroactive funding
Illegal activities or supplies
Grants, compensation, or wages
Cost of promotional items that honor, thank or congratulate an individual or group
Transportation costs for an individual or group engaged in class work requirements or job hunting
Enrollment in university courses, academic requirements, or required academic activities
Legal services or bail bond funds
Duplication of services which the University provides for free or at a discounted rate
Emergency Requests made due to lack of recognized status at time of most recent Hearing
Items deemed cash or petty-cash by the ASUN Accounting Office or the University Controller’s Office which are outside of the NSHE

Funding Caps

The Club Commission has set certain limits for some items that are regularly requested:

Screen Printed T-Shirts($6 /item)
Embroidered Shirts ($8/item)
Color Copies ($0.25/page)
Black and White Copies ($0.10 /page)
Airline Tickets ($500/ticket)
Catering ($20 /person)
Individual Conference Registration ($250 /person)
Pizza ($10 /item)

Gas Reimbursement

Requests for vehicle fuel shall be funded at a standard rate of 27.75 cents per mile.

Policy Handbook

This site includes the most relevant information for clubs regarding club funding. For a complete list of club funding policies, check out the Club Support Funding Policies Manual.

Club funding admin access.

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