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Club Support Funding Essential Materials

Our club support funding policies have changed for the 2019-2020 academic year, effective immediately. Please refer to the new funding policy manual below and contact your Commissioner for guidance.

Please use the following links to APPLY FOR FUNDING:

 

For club support funding questions, please refer to, read through, and access these materials:

You will be held accountable for all information stated above. Club support funding decisions will be made based on the ASUN Club Support Funding Policy Manual.

Purpose of Club Support Funding

The purpose of Club Support Funding is to assist ASUN-recognized student organizations in developing events and activities for students, enriching leadership and learning opportunities, and providing support for club operations and infrastructure. Each funding request is evaluated on its ability to responsibly and efficiently serve students.

It is important to note that ASUN club support funding is meant to be supplementary in nature and should not be a club’s sole form of fundraising. The Commission will consider this when making decisions about funding requests.

Refer to the Clubs and Orgs: Frequently Asked Questions page for more questions and answers.

Club Support Funding Process

Each academic year, the ASUN Department of Clubs & Organizations is allotted a fixed amount of money that can be given out to student groups in the form of Club Support Funding. In order to provide for transparent, responsible, and efficient allocation of limited Club Support Funding, the Department is required to follow a set process when reviewing and approving requests. Club Support Funding is supplementary and there is no guarantee that you will receive funding. Please speak with your Commissioner about alternate means of funding to prepare beforehand.

There are two parts that are required for a club to receive funding:

‣ Funding Applications – A complete funding application includes completion of the given Excel spreadsheet on the ASUN website (which contains the requested items) and supporting documents for each requested item. These must be submitted by the deadline for the weekly meeting which you are requesting funds. Allocated funds must be spent within 30 days of the funding hearing. Links to these materials are found at the top of this page.

‣ Funding Hearing – Funding hearings are the actual public meetings during which the Club Commission approves/denies each individual request. Agendas are found on the ASUN website under Meetings at latest 3 business days before the meeting in which funds will be heard per Nevada Open Meeting Law.

After the Club Commission approves your funding request:

If your funds are approved at the Funding Hearing, your organization is responsible for coordinating with ASUN Central Station and filling out forms correctly to take use club support funding. Contact accounting@lists.asun.unr.edu for more help with Central Station and the process for using club support funding after it has been approved.

Common Mistakes

  1. A requesting club must have both their President and Treasurer in attendance at the Funding Hearing to be approved for a funding request. If one or both cannot be present, an email stating who will be representing the organization there (aka a proxy) needs to be sent to a Club Commissioner, the Assistant Director, or the Director in a timely manner.
  2. For On Campus Event and Travel Tier applications, 50% of the total dollar value of the application must be present in your club account at Central Station by the “50% in Club Account Due” dates for each Department meeting.

Dates & Deadlines

Club Support Funding can be requested under any tier at any time during the academic year. Weekly department meetings will be every Friday at 10:00 AM. The Department will notify you regarding the date and time during which the hearing of your club’s funding application will take place. Funding hearings are required to following Nevada Open Meeting Law. Therefore, agendas for Funding Hearings will be posted on the ASUN Website the Tuesday before each meeting.

The exception to what is mentioned above is the Summer Funding hearing. The Department will hold one funding hearing on July 12th at 10:00 AM to provide club support funding until regular weekly meetings begin August 16th.

Please note: In order to have an application heard at a Department Meeting held every Friday at 10:00 AM, you must submit the Funding Application by Saturday OF THE WEEK PRIOR by 8:00 PM and email the Assistant Director.

Below are the deadlines for our current fiscal year:

Summer Funding Dates
‣ Funding Workshop: July 2, 2019 from 11:00 AM – 1:00 PM (Location: President’s Conference Room)
‣ Application Deadline: July 5th, 2019 by 11:59 PM
50% In Club Account Due: July 5th, 2019 by 5:00 PM
‣ Funding Hearing: July 12th, 2019 (Location: WRB 4063) at 10:00 AM
‣ Funding Period: July 13th, 2019 – August 23rd, 2019

Fall Semester Meeting Dates:
‣ August 16th
‣ August 23rd
‣ August 30th
‣ September 6th
‣ September 13th
‣ September 20th
‣ September 27th
‣ October 4th
‣ October 11th
‣ October 18th
‣ November 1st
‣ November 8th
‣ November 15th
‣ November 22nd
‣ December 6th
‣ December 13th

October 25th Nevada Day – No Meeting

November 29th Family Day – No Meeting

December 13th Last Meeting of Fall, will extend to Jan 24th

 

There will be no club support funding available during the period of June 16th, 2020 to July 15th, 2020. For events that are held in this period, club support funding should be requested and spent after the May 8th, 2020 meeting.

 

The Tier System

Because of the diverse club population on campus, the Tier system was created to help standardize how the Club Commission approaches honoring each club’s funding request. Requests are divided into four tiers based on the audience served by the funds, the location of the event being funded and the nature of the items to be purchased. Tiers were created as a means of classifying club support funding requests and no one tier is more significant, or more likely to get funding than a different tier.

Note: The current fiscal year runs from July 1, 2019 to June 30, 2020.

 

On-Campus Tier

On-Campus Event tier funding is for requests to fund events located on the University of Nevada, Reno main campus, any of its satellite campuses, facilities, or University-owned property and will be open to University of Nevada, Reno undergraduate students. Approved requests shall be allowed to use Inkblot to market the event. Items funded shall include but are not limited to: food, facilities, and materials that are directly related to the success of the event such as promotional items (e.g. event T-Shirts, flyers, posters, etc.).

‣ Funding cap: $2,000 per fiscal year

 

Travel Tier

Travel Funding is for requests to fund direct expenses related to travel. Travel paid for under this tier must in some way enrich leadership, academic, professional, or athletic development towards the club’s mission statement. Items qualifying should be consumable in nature and may include, but are not limited to: travel to and from and registration for conferences, competitions, and seminars. Items used at conferences and competitions are also eligible for this Tier. Lodging will not be funded partially or in whole.

‣ Funding cap: $2,500 per fiscal year
‣ You must RAISE 50% of your total event budget and deposit that into your club account by the “40% in Club Account Due” deadlines for each funding period below. (Ex: Your event costs in total $1,000.00. You will be expected to provide evidence that your club has raised $500 of that $1,000)

 

Operations Tier

Operations Funding provides financial assistance to clubs for their day-to-day operational needs. Items funded in this Tier may include but are not limited to: general supplies, recruitment materials, promotional items, project materials, and items that develop infrastructure. The Operations Tier is meant to be an all-purpose Tier used at the club’s discretion for all items absent from the “NO” list.

‣ Funding cap: $1,000 per fiscal year
‣ Not bound to Funding Periods (can be requested at any time)
‣ Only two (2) Operations Tier funding applications can be funded by the Commission each month
‣ If your club is granted Operations Funding, that funding must be spent within a month. Otherwise, the Operations Funding will get remitted.
‣ Food and beverages will only be funded for open recruitment events at maximum of three (3) times per semester. Clubs may not request funds for food for weekly meetings.

 

Sub-Tier: Community Service

Community service events funded under the On-Campus and Off-Campus Tiers shall be awarded an additional $250 towards each Tier cap and each application shall be 100% funded by the Club Commission but only up to the stated funding caps below. This classification includes events that provide services or community outreach to the surrounding community. Items funded under this classification should directly engage club members or participants in the community through democratic civic engagement opportunities and shall directly relate to the service event. Food may only be funded if it directly benefits the service event.

‣ Funding Cap: $500 per year ($250 per year for on-campus community service and $250 per year for off-campus community service)

Questions? Contact the ASUN Department of Clubs and Orgs

 

 

The “NO” List

Below are items or uses that the Club Commission will absolutely not fund:
‣ Alcohol
‣ Lodging
‣ Weapons or Firearm Ammunition
‣ Direct donations or contributions (A service or product must be rendered for all monies disseminated)
‣ Retroactive funding
‣ Illegal activities or supplies
‣ Grants, compensation, or wages
‣ Cost of promotional items that honor, thank or congratulate an individual or group
‣ Transportation costs for an individual or group engaged in class work requirements or job hunting
‣ Enrollment in university courses, academic requirements, or required academic activities
‣ Legal services or bail bond funds
‣ Duplication of services which the University provides for free or at a discounted rate
‣ Items deemed cash or petty-cash by ASUN Central Station or the University Controller’s Office which are outside of the NSHE

 

Funding Caps

Below are a few caps for items that are regularly requested. Please refer to the Club Support Funding Policy Manual for all funding caps:
‣ Screen Printed T-Shirts ($8/item)
‣ Embroidered Polos ($10/item)
‣ Screen Printed or Embroidered Jerseys/Athletic Wear ($20/item)
‣ Screen Printed or Embroidered Sweatshirts, Sweatpants, or any similar outer garment ($15/item)
‣ Color Copies ($0.20/side)
‣ Black and White Copies ($0.10/side)
‣ Airline Tickets ($750/ticket)
‣ Catering ($20/person including gratuity)
‣ Individual Conference Registration ($250/person)
‣ Table Banner ($150/item)
‣ Capital Items ($100/item)
‣ Pizza ($10 /item)
‣ Vehicle Fuel ($0.272512 per mile)